Managing your medical supplies seems like a never-ending burden for many health workers and managers. Between putting together first aid kits and keeping the record of inventory the list goes on and on. Many unique challenges come with ordering and managing medical supplies in Canada.
Here is a list of tips that will make managing easier. These tips ensure the reduction of waste, make ordering easy and make responsible decisions while buying which in return helps in lowering costs of medical supplies.
How to manage your medical supplies in Canada
- Familiarize yourself with the medical supplies
Knowing the types, quantities, and needs of medical supplies in Canada in different areas are all the essential things to keep in mind when ordering medical equipment.
There may be a chance that items seem unavailable from the manufacturer or have any restrictions which may affect your order. Start becoming familiar with the strength of supply.
It is important to know about the customs, brokers, and storage of medical supplies. It is also important to keep some medical supplies on hand for the specific purpose of training and practice.
- Reduce the distance between storage areas
Few items got misplaced at the time of delivery. Keeping items close by, easily accessible, and in nearby areas decreases redundant inventory.
This will reduce the stress and response time during an emergency. Therefore, reducing the distance between storage areas for medical supplies is essential.
- Protect the supplies
Most medical supplies in Canada come in boxes that are not durable. Make sure to use the boxes that are strong enough to handle the load. Also, make sure to know the temperature at which supplies should be stored with specific instructions.
Most medical supplies need to be placed at room temperature and stored dry. Prevent breakage of the parcel by removing them from original boxes and replacing the boxes with durable ones.
- Standardize the medical kits
The labels on the items must be placed correctly to avoid any inconvenience. Try to use multiple languages on the label to avoid language barriers.
A guide must be placed in the kit that explains how to use the items. This will be helpful in an emergency.
- Simplify the inventory system
Stock systems can immediately become perplexed and frustrating. This can cause increased supply orders based on hunches. Simple and easy use of inventory systems enhances the quality of care and compliance of the medical suppliers.
Implementing the digital system can reduce the confusion between members and allow buyers to track their orders. Make sure to mention the expiry dates on the supplies. These expiry dates are shown in the inventory system.
- Monitoring the supply orders
The guidelines for ordering should be strict. Guidelines should include the request of the estimated shipping date, tracking number once the order has been shipped, or the payment options.
After imposing these tips, wait for the reviews of the customers. There is always something to improve. Getting feedback is the best way to find out is the best possible way to overcome the challenges.